The Islands Trust Council welcomes people to share their ideas at its quarterly scheduled meetings.
You can address Council formally by (1) presenting a petition or by (2) making a presentation as a delegation; or informally, by participating in (3) town hall sessions or (4) by correspondence. All correspondence, formal delegation presentations and petitions are treated as a public record.
The process outlined is authorized by the Islands Trust Council Meeting Procedures Bylaw 101.
All petitions, delegation materials (full Power Point presentations) and correspondence must be reviewed by Executive Committee prior to the Trust Council meeting.
2021 Trust Council Quarterly Meetings - Submission Deadlines
|2021 Trust Council Quarterly Meeting Dates
*meeting times to be determined
|Deadline date to send in submission
|March 9-11, 2021 (electronic)
||February 18, 2021
|June 8-10, 2021 (electronic)
||May 20, 2021
|September 21-23, 2021 (in-person Nanaimo)
||September 2, 2021
|November 30-December 2, 2021 (in-person Victoria)
||November 10, 2021
Three weeks prior to the next Trust Council meeting, please provide the Executive Coordinator, with the name and address of the person presenting the petition, a copy of the petition and a written request to address the Islands Trust Council. The maximum time of a petition before the Islands Trust Council is set by resolution of the Islands Trust Executive Committee before the Council meeting, or by resolution of the Islands Trust Council at the Council meeting. The normal time allowed is 10 minutes. Keep your petition presentation between 7-8 minutes allowing time for trustees to ask questions.
Tips for Making a Successful Presentation to Islands Trust Council.
Three weeks prior to the next Trust Council meeting, please notify the Islands Trust in writing of the name and address of the presenting organization (if any), the person speaking and the subject to be addressed. If you are showing a Power Point presentation, the full presentation must be received for review. See the 2021 deadline dates for submissions in the table, above.
Presenting to Trust Council Electronically
All delegations will be asked to participate in an electronic "practice session" prior to addressing Trust Council.
The maximum time for an appearance of a delegation before the Islands Trust Council is 10 minutes. Keep your delegation presentation between 7-8 minutes allowing time for trustees to ask questions. This time may be changed if approved by the Islands Trust Executive Committee before the Council meeting, or by the Islands Trust Council at the Council meeting. To ensure it can complete necessary business at its meetings, Council reserves the right to limit the number of delegations it receives at any one meeting.
(3) Town Hall Session
An informal town hall session normally follows the formal delegations at each quarterly Council meeting. This is a chance for islanders to inform trustees about topics relevant to the whole federation. While no advance notice is required to speak at a town hall session, the time available will vary, depending on previously scheduled delegations. Typically 3-5 minutes is allotted per person.
Attending Town Hall Electronically
To attend Town Hall electronically, please see the Calendar tool meeting dates for detailed information on how to participate. This information will be posted at least 10 days prior to the meeting.
Three weeks prior to the next Trust Council meeting, the correspondence should be delivered to the Executive Coordinator, along with a written request asking that the correspondence be considered by the Islands Trust Council.
Questions? Submissions? Contact staff:
Attention: Lori Foster, Executive Coordinator
Email: email@example.com Telephone: (250) 450-5161
Email: firstname.lastname@example.org Main: (250) 405-5151
Fax: (250) 405-5155