You can share your views with us in many ways including speaking at a meeting, emailing or writing to us, completing a survey, or reporting a bylaw concern.
Speak at a Public Comment Period or Town Hall Session
Every Islands Trust body, except the Executive Committee, has a Public Comment or Town Hall Session for members of the public to speak to trustees without giving advance notice. Usually about two minutes, but the time available varies depending on how many people wish to speak.
The chair of the meeting will make every effort to hear all members of the public but reserves the right to limit the number of speakers and length of presentations.
Applicants should not speak to their applications during a Public Comment or Town Hall Session but are welcome to speak when their applications are presented for a decision.
Speak as a Delegation
Follow the instructions in the headings below to email or mail your request to present at the next meeting of the corporate body you’re interested in speaking at. Written submission must be received within the minimum timeframe as defined for each meeting type.
Serve on a Advisory Planning Commission
An Advisory Planning Commission (APC) advises local trust committees on land use planning and community planning applications and projects. Find out more about APCs here.
Write to Us
To have your correspondence considered at a meeting, see the deadlines below. To contact staff or trustees simply call or email.
NOTE: All correspondence, including email and presentations, received at any Islands Trust office may become part of a public agenda package and may also be posted to the Islands Trust website. It cannot be guaranteed that correspondence sent directly to an individual trustee will be included in the public record. The Islands Trust does not accept anonymous correspondence.
Correspondence and emails about an active development application or local trust committee project become public information (uploaded to the website after it has been distributed to LTC and staff), are brought to the attention of trustees when making decisions, and shared with the applicant.
Local Trust Committees (LTCs)
Applying to Speak or Present
Following the timeframe requirements of each local trust committee, e-mail staff with:
- name and address of the presenter(s),
- presentation title, and
- any materials or documents to be presented.
E-mail or call using the contact information provided to confirm submission deadlines.
Things to Know
Delegations have up to five minutes to speak unless additional time is permitted by the LTC.
A delegation is to present new ideas or information that is not otherwise being considered by the LTC (in a project report or application).
LTCs reserve the right to limit the number of delegations it receives at any one meeting.
Applicants can speak to their land use application when it is on an agenda –not during the delegation section.
Write to Us
Following the timeframe requirements of each local trust committee e-mail staff your submission.
Who to Contact
Southern Islands
Galiano, Mayne, North Pender, Saturna, South Pender
E: Southern Islands staff
T: 1-250-405-5163
Salt Spring Island
E: Salt Spring Island Staff
T: 1-250-537-9144
Northern Islands
Denman, Gabriola, Gambier, Hornby, Lasqueti, Thetis, Ballenas-Winchelsea
E: Northern Islands Staff
T: 1-250-247-2063
Local Trust Committees – Public Hearings
Things to Know
Public Hearings are open to all members of the public. If you believe that you are affected by a proposed land use application or bylaw you may make a presentation at, or submit written comments prior to, the close of a scheduled Public Hearing.
Write to Us
Written submissions can be mailed to the respective office, emailed to the respective team email or provided at the Public Hearing before the close of the hearing. The local trust committee cannot receive public submissions for their information after the close of the Public Hearing. Written public hearing submissions will become part of the public record and will be made available for public review, including through the Islands Trust’s website.
Who to Contact
Southern Islands
Galiano, Mayne, North Pender, Saturna, South Pender
E: Southern Islands Staff
T: 1-250-405-5163
Salt Spring Island
E: Salt Spring Island Staff
T: 1-250-537-9144
Northern Islands
Denman, Gabriola, Gambier, Hornby, Lasqueti, Thetis, Ballenas-Winchelsea
E: Northern Islands Staff
T: 1-250-247-2063
Islands Trust Council
Deadline to receive submissions for inclusion on Trust Council’s meeting agenda
Dates 2025
- February 18 for March 11-13, 2025 Quarterly meeting
- May 27 for June 17-19, 2025 Quarterly meeting
- August 26 for September 16-18, 2025 Quarterly meeting
- November 10 for December 2-4, 2025 Quarterly meeting
Dates 2026
- February 17 for March 10-12, 2026 Quarterly meeting
Things to Know
All requests to present as a delegation must include the following:
- Delegation Application Form
- The full presentation if using a PowerPoint or speaking notes with details.
- Topics should be about Trust-wide issues.
Write to: “Attention/Dear Islands Trust Council”
Trust Council’s Standing Committees
Applying to Speak or Present to Trust Programs, Financial Planning, Regional Planning, or Governance Committee
At least two weeks before the meeting, e-mail staff with:
- the Delegation Application Form Send to: execadmin@islandstrust.bc.ca
- the full presentation if using a PowerPoint or presentation speaking notes or documents.
Things to Know
Delegations may have up to 10 minutes to speak unless additional time is permitted by the committee.
Topics should be about Trust-wide issues and related to a matter within the jurisdiction of the committee.
Who to Contact
Write to: “Attention/Dear” (address specific committee)
Executive Committee
Applying to Speak or Present to Executive Committee
At least eight days before the meeting email staff with:
- the Delegation Application Form
- the full presentation if using a PowerPoint or presentation speaking notes or documents.
Things to Know
Delegations may have up to 10 minutes to speak or as directed by Executive Committee (EC).
The subject of the petition or delegation must be related to a matter that is within the jurisdiction of the EC.
Write to: “Attention/Dear Executive Committee”
Islands Trust Conservancy Board
Applying to Speak or Present
At least three weeks before the meeting e-mail staff with:
- name and address of the presenter(s) and,
- presentation title.
At least five working days before the meeting, e-mail staff your presentation.
Write to Us
Three weeks before the next meeting, e-mail or mail your letter to staff with a request to add it to the next agenda.
Who to Contact
Attention: ITC Administrative Assistant
E: ITC Administrative Assistant
T: 1-250-405-5186
Bowen Island Municipality
Applying to Speak or Present
See: www.bowenislandmunicipality.ca/appear-before-council
Things to Know
As the only island municipality in the Islands Trust, Bowen Island Municipality holds its own meetings.
Write to Us
See: www.bowenislandmunicipality.ca/connect
Who to Contact
Bowen Island Municipal Hall
E: Bowen Island Municipal Hall
T: 1-604-947-4255
Complete a Survey
To see if Islands Trust or the Islands Trust Conservancy has a survey open visit our Surveys and Polls page.
Report a Bylaw Concern
If you have any concerns about activity that you believe may not comply with local bylaws, please complete the online complaint form.
Report a Covenant Concern
If you wish to report concerning activities in an Islands Trust Conservancy covenant area, please email Islands Trust Conservancy Staff.
Other pages you may be interested in:
Public hearings for rezonings are listed on the meetings and events section of each local trust area page under the Island Planning menu.