You can share your views with us in many ways including speaking at a meeting, emailing or writing to us, completing a survey, or reporting a bylaw contravention.
Speak at a Public Comment Period or Town Hall Session
Every Islands Trust body, except the Executive Committee, has a Public Comment Period or Town Hall Session for members of the public to speak to trustees without giving advance notice. Usually about two minutes, but the time available varies depending on how many people wish to speak.
The Chair of the meeting will make every effort to hear all members of the public but reserves the right to limit the number of speakers and length of presentations.
Applicants should not speak to their applications during a Public Comment Period or Town Hall Session but are welcome to speak when their applications are presented for a decision.
Speak as a Delegation
Follow the instructions in the headings below to email or mail your request to present for the next agenda of the corporate body meeting you’re interested in speaking at and to provide your written submission by the minimum timeframe as defined for each meeting type.
Write to Us
To have your correspondence considered at a meeting, see the deadlines below. To contact staff or trustees simply call or email.
NOTE: All correspondence, including email and presentations, received at any Islands Trust office may become part of a public agenda package and may also be posted to the Islands Trust website. If you send correspondence to an individual trustee directly we cannot guarantee it will be included in the public record. The Islands Trust does not accept anonymous correspondence.
Correspondence and emails about an active development application or local trust committee project become public information (uploaded to the website after it has been distributed to LTC and staff), are brought to the attention of trustees when making decisions, and shared with the applicant.
Local Trust Committees (LTCs)
Applying to Speak or Present
Following the timeframe requirements of each local trust committee, e-mail staff with:
- name and address of the presenter(s),
- presentation title, and
- any materials or documents to be presented.
E-mail or call using the contact information provided to confirm submission deadlines.
Things to Know
Delegations have up to five minutes to speak unless additional time is permitted by the LTC.
A delegation is to present new ideas or information that is not otherwise being considered by the LTC (in a project report or application).
LTCs reserve the right to limit the number of delegations it receives at any one meeting.
Applicants can speak to their land use application when it is on an agenda –not during the delegation section.
Write to Us
Following the timeframe requirements of each local trust committee e-mail staff your submission.
Who to Contact
Southern Islands
Galiano, Mayne, North Pender, Saturna, South Pender
E: Southern Islands staff
T: 1-250-405-5163
Salt Spring Island
E: Salt Spring Island Staff
T: 1-250-537-9144
Northern Islands
Denman, Gabriola, Gambier, Hornby, Lasqueti, Thetis, Ballenas-Winchelsea
E: Northern Islands Staff
T: 1-250-247-2063
Local Trust Committees – Public Hearings
Things to Know
Public Hearings are open to all members of the public. If you believe that you are affected by a proposed land use application or bylaw you may make a presentation at, or submit written comments prior to, the close of a scheduled Public Hearing.
Write to Us
Written submissions can be mailed to the respective office, emailed to the respective team email or provided at the Public Hearing before the close of the hearing. The local trust committee cannot receive public submissions for their information after the close of the Public Hearing. Written public hearing submissions will become part of the public record and will be made available for public review, including through the Islands Trust’s website.
Who to Contact
Southern Islands
Galiano, Mayne, North Pender, Saturna, South Pender
E: Southern Islands Staff
T: 1-250-405-5163
Salt Spring Island
E: Salt Spring Island Staff
T: 1-250-537-9144
Northern Islands
Denman, Gabriola, Gambier, Hornby, Lasqueti, Thetis, Ballenas-Winchelsea
E: Northern Islands Staff
T: 1-250-247-2063
Islands Trust Council
Applying to Speak or Present
At least three weeks before the meeting e-mail staff with:
- the Delegation Application Form
- the full presentation if using a PowerPoint or presentation speaking notes or documents.
Deadline for Submission Dates 2023
- February 14 for March 7-9, 2023 Quarterly meeting
- June 6 for June 27-29, 2023 Quarterly meeting
- September 5 for September 27-28 Quarterly meeting
- November 14 for December 5-7, 2023 Quarterly meeting
Things to Know
Delegations have up to 10 minutes to speak unless additional time is permitted by Executive Committee before the meeting or Trust Council at the meeting.
Trust Council reserves the right to limit the number of delegations it receives at any one meeting.
Topics should be about Trust-wide issues.
Write to Us
Three weeks before the next meeting, e-mail or mail your letter to staff with a request to add it to the next agenda.
Who to Contact
Islands Trust Council
Attention: Executive Coordinator
E: Executive Coordinator
T: 1-250-405-5161
Islands Trust Council’s Committees
Applying to Speak or Present
At least two weeks before the meeting, e-mail staff with:
- the Delegation Application Form Send to: Executive Coordinator
- the full presentation if using a PowerPoint or presentation speaking notes or documents.
Things to Know
Delegations have up to 10 minutes to speak unless additional time is permitted by the committee.
Topics should be about Trust-wide issues and related to a matter within the jurisdiction of the committee.
Write to Us
Seven days before the meeting send correspondence to staff.
Who to Contact
Trust Programs, Financial Planning, Regional Planning, and Governance Committees
Attention: Executive Coordinator
E: Executive Coordinator
Tel: 1-250-405-5161
Executive Committee
Applying to Speak or Present
At least seven days before the meeting email staff with:
- the Delegation Application Form
- the full presentation if using a PowerPoint or presentation speaking notes or documents.
Things to Know
Delegations have up to 10 minutes to speak unless additional time is permitted by Executive Committee (EC).
The subject of the petition or delegation must be related to a matter that is within the jurisdiction of the EC.
Write to Us
Seven days before the meeting send correspondence to staff.
Who to Contact
Attention: Executive Coordinator
E: Executive Coordinator
Islands Trust Conservancy Board
Applying to Speak or Present
At least three weeks before the meeting e-mail staff with:
- name and address of the presenter(s) and,
- presentation title.
At least five working days before the meeting, e-mail staff your presentation.
Write to Us
Three weeks before the next meeting, e-mail or mail your letter to staff with a request to add it to the next agenda.
Who to Contact
Attention: ITC Administrative Assistant
E: ITC Administrative Assistant
T: 1-250-405-5186
Bowen Island Municipality
Applying to Speak or Present
See: www.bowenislandmunicipality.ca/appear-before-council
Things to Know
As the only island municipality in the Islands Trust, Bowen Island Municipality holds its own meetings.
Write to Us
See: www.bowenislandmunicipality.ca/connect
Who to Contact
Bowen Island Municipal Hall
E: Bowen Island Municipal Hall
T: 1-604-947-4255
Complete a Survey
To see if Islands Trust or the Islands Trust Conservancy has a survey open visit our Surveys and Polls page.
Report a Bylaw Contravention
If you wish to report activity that you believe is or may be a bylaw contravention please complete our online complaint form.
Report a Covenant Violation
If you wish to report activity that you believe is a covenant violation in an Islands Trust Conservancy covenant area, please email Islands Trust Conservancy Staff.
Other pages you may be interested in:
Public hearings for rezonings are listed on the meetings and events section of each local trust area page under the Island Planning menu.