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Freedom of Information and Protection of Privacy

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  • Make an FOI (Freedom of Information) Request

The Freedom of Information and Protection of Privacy Act (the Act) was proclaimed in November 1994. The Act applies to local public bodies, such as the Islands Trust and Islands Trust Fund, and establishes a process to access records. It give individuals rights to access information held by local government and protects their privacy by placing restrictions on local governments when collecting or disclosing personal information.

The Islands Trust Freedom of Information and Protection of Privacy bylaws designate a representative of the Islands Trust Council for the purposes of, and to set fees under, the Freedom of Information and Protection of Privacy Act.

The Act helps promote good local government by balancing two principles:

  1. Freedom of Information (FOI) - Whenever possible, information held by the Islands Trust should be available to the public; and,
  2. Protection of Privacy - The Islands Trust should not improperly collect or disclose personal information.

List of Routinely Released Records

There are two ways to request information from the Islands Trust:

  1. The first is to make an informal request through your local trustee or an office of the Islands Trust. Since almost all Islands Trust information is available through routine channels, you should always start by making an informal request. Records such as agendas, minutes, bylaws, publications, policies and procedures and information related to your property are most often available either on the Islands Trust Website or upon verbal or written request;
  2. The second way to request information is to make a Freedom of Information request. Freedom of Information requests are intended to be an avenue of last resort. You should only make a Freedom of Information request when the information you seek is not available through normal access procedures.

How do I make a request?

*Please note that, e-mailed requests will not be accepted.

Islands Trust or Islands Trust Fund

If your request is general to the Islands Trust, Trust Area or Trust Fund Board, to submit a formal request, please complete the Request for Access to Records Form or write a letter containing the information required on the form and send by mail, fax or hand deliver to:

Attention: FOI Coordinator
Islands Trust
200 - 1627 Fort St
Victoria, BC
V8R 1H8
Main: (250) 405-5151
Fax: (250) 405-5155


North and South Pender, Saturna, Galiano and Mayne Islands

To submit a formal request, please complete the Request for Access to Records Form or write a letter containing the information required on the form and send by mail, fax or hand deliver to:

Attention: FOI Coordinator
Islands Trust
200 - 1627 Fort St
Victoria, BC
V8R 1H8
Main: (250) 405-5151
Fax: (250) 405-5155


Salt Spring Island

To submit a formal request, please complete the Request for Access to Records Form or write a letter containing the information required on the form and send by mail, fax or hand deliver to:

Attention: FOI Coordinator
Islands Trust
1-500 Lower Ganges Rd
Salt Spring Island, BC
V8K 2N8
Main: (250) 537-9144
Fax: (250) 537-9116


Gabriola, Lasqueti, Denman, Hornby, Gambier and Thetis Islands

To submit a formal request, please complete the Request for Access to Records Form or write a letter containing the information required on the form and send by mail, fax or hand deliver to:

Attention: FOI Coordinator
Islands Trust
700 North Rd
Gabriola Island, BC
V0R 1X3
Main: (250) 247-2063
Fax: (250) 247-7514

Is there a fee to process my request?

We may charge you fees to cover the cost of processing your FOI request. We will not charge you fees for access to your own personal information or for the first three hours spent searching for and retrieving records for you. If we are going to charge you any fees, we will send you a fee estimate before processing your request. We may also require you to send us a deposit.

Our fees are set in accordance with the Schedule of Maximum Fees set by the province and Local Trust Committee and Trust Council bylaws. Fees for non-commercial applicants* are $7.50 per ¼ hour after the first three hours for locating, retrieving and producing a record. Additional fees, such as photocopying and shipping, also apply.

To reduce fees and to minimize taxpayer expense, please make your request as specific as possible. For example, it helps if you know which office has the records you are requesting and if you can specify a date range.

* "commercial applicant" means a person who makes a request for access to a record to obtain information for use in connection with a trade, business, profession or other venture for profit. Commercial applicants will not be provided with a three-hour grace period and will be charged for actual costs as per Section 2 of Schedule 'A'.

How will the Islands Trust respond to my request?

The Act requires us to respond to your FOI request within 30 working days of receiving it (we may extend this time if your request is especially complicated). The Act allows us to withhold information if its release would be an invasion of another person's privacy or cause harm by one of the means listed in the Act, such as harming a law enforcement investigation or threatening anyone's health or safety. If we deny you access to any record or part of a record, you have the right to ask for a review by the British Columbia Information and Privacy Commissioner, an officer of the legislature who is independent of the government. A decision of the Commissioner is final, subject to certain limited judicial reviews.

How do I request access to my personal information?

If you believe that we have personal information about you, you should contact the office where you think this personal information is located and ask for that information. To minimize taxpayer expense, please specify what kind of information you are requesting. You should be able to get what you need through informal channels, without making a formal FOI request.

Is my personal information protected?

The Act protects personal privacy by restricting the collection, use and disclosure of personal information. Please note that only private individuals have personal privacy rights - businesses do not.

We collect personal information only when we have the clear authority to do so such as:

  • The collection is authorized under an Act;
  • The information is collected for the purposes of law enforcement;
  • Or the information relates directly to, and is necessary to, an operating program
    or activity of the Islands Trust (e.g. collecting personal information from a
    rezoning applicant)
Page last updated: 26/04/17
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