Policies

1. Islands Trust Policy Statement

The following three policies and procedures from Trust Council’s policy manual spell out how Trust Council reviews, amends and implements the Islands Trust Policy Statement:

Policy Statement Amendment

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Policy Statement Implementation

VIEW (PDF 302 KB)

2. Trust Council and its Committees

General

Policy 2.1.1 Statutory Rules of Conduct

VIEW (PDF 800 KB)

Policy 2.1.2 Standards of Conduct

VIEW (PDF 232 KB)

Policy 2.1.3 Governance Principles

VIEW (PDF 452 KB)

Policy 2.1.4 Coordination Agreements Process

VIEW (PDF 339 KB)

Policy 2.1.5 Islands Trust Legislative Structure

VIEW (PDF 21 KB)

Policy 2.1.6 Legal Advice

VIEW (PDF 569 KB)

Policy 2.1.7 Trust-Wide Administrative Procedures

VIEW (PDF 316 KB)

Policy 2.1.8 Development Approvals Bylaws

VIEW (PDF 154 KB)

Policy 2.1.9 Meeting Procedures Guidelines

VIEW (PDF 553 KB)

Policy 2.1.10 Administration of Natural Area Protection Tax Exemption Program

VIEW (PDF 726 KB)

Policy 2.1.11 Administration of the Community Stewardship Awards Program

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Policy 2.1.12 Administration of the Crown Land Acquisition Initiative

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Policy 2.1.13 Acquisition and Disposal of Land Held by Trust Council

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Policy 2.1.14 History, Heritage and Conservation Grants-in-aid

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Policy 2.1.15 Secretariat Services

VIEW (PDF 504 KB)

Trust Council Meetings

Policy 2.2.1 Requests for Decisions

VIEW (PDF 448 KB)

Policy 2.2.2 Council Meeting Preparation

VIEW (PDF 246 KB)

Policy 2.2.3 Trust Council Resolutions Without Meeting

VIEW (PDF 327 KB)

Policy 2.2.4 Trust Council Meeting Procedures Bylaw No. 101

VIEW (PDF 460 KB)

Council Committees

Policy 2.3.1 Council Committee System

VIEW (PDF 487 KB)

Policy 2.3.2 Regional Planning Committee Terms of Reference

VIEW (PDF 366 KB)

Policy 2.3.3 Financial Planning Committee Terms of Reference

VIEW (PDF 444 KB)

Policy 2.3.4 Trust Programs Committee Terms of Reference

VIEW (PDF 460 KB)

Executive Committee

Policy 2.4.1 Executive Committee Terms of Reference

VIEW (PDF 700 KB)

Policy 2.4.2 Executive Committee & Islands Trust Conservancy Board Resolutions Without Meetings

VIEW (PDF 581 KB)

Policy 2.4.3 Executive Committee Election

VIEW (PDF 308 KB)

Policy 2.4.4 Executive Committee Legislative Role

VIEW (PDF 694 KB)

Policy 2.4.6 Executive Committee Meeting Preparation

VIEW (PDF 610 KB)

3. Islands Trust Conservancy Board

Policies 2.4.2, 6.10.4 and 3.1 are mutually held by Trust Council and the Islands Trust Conservancy Board.

Bylaws

Bylaw No. 2 – A Bylaw to Regulate the Meetings of the Islands Trust Conservancy Board and Committees of the Islands Trust Conservancy Board

VIEW (PDF 650 KB)

Organizational

Policy 1.8 Donor Recognition Policy – Repealed March 31, 2015

Policy 1.1 Islands Trust Conservancy Board Member Appointments, Reappointments and Elections

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Policy 1.2 Board and Committee Elections

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Policy 1.3 Islands Trust Conservancy Board Roles and Responsibilities

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Policy 1.4 Board Standards of Conduct

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Policy 1.5 Board Member Attendance and Participation and Member Removal

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Policy 1.6 Annual Budget Submissions

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Policy 1.7 Fundraising and Donations

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Policy 1.9 Funds for Partnership Acquisition Projects

VIEW (PDF 502 KB)

Policy 2.4.2 Executive Committee & Islands Trust Conservancy Board Resolutions Without Meetings

VIEW (PDF 581 KB)

Land Transactions and Property Management

Policy 2.1 Board Approval of Projects and Transactions

VIEW (PDF 653 KB)

Policy 2.2 Assessing Conservation Proposals

VIEW (PDF 696 KB)

Policy 2.3 Acquisition and Management of Land

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Policy 2.4 Conservation Covenants

VIEW (PDF 684 KB)

Policy 2.5 Natural Area Protection Tax Exemption Covenants

VIEW (PDF 670 KB)

Policy 2.6 Heritage Forest Land Acquisition and Protection

VIEW (PDF 609 KB)

Policy 2.7 Disposition of Land

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Policy 2.8 Covenant Enforcement

VIEW (PDF 624 KB)

Policy 2.9 Management Plan Costs

VIEW (PDF 482 KB)

Communications, Cooperation and Liaison

Policy 3.1 Islands Trust Conservancy and Local Planning Services Coordination

VIEW (PDF 672 KB)

Policy 3.2 Communicating Information Regarding Covenant and Acquisition Projects

VIEW (PDF 548 KB)

Policy 3.3 Relationships with External Groups

VIEW (PDF 667 KB)

Policy 3.4 Islands Trust Conservancy Board Role in Partnership Acquisition Projects

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Policy 3.5 Policy on Consulting Trust Council, Local Trust Committees, Island Municipalities, and Local Trustees on Trust Conservancy Board Matter

VIEW (PDF 605 KB)

Policy 3.6 Research

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Policy 3.7 Freedom of Information and Protection of Privacy – Routinely Released Information

VIEW (PDF 614 KB)

Policy 3.8 Freedom of Information and Protection of Privacy

VIEW (PDF 557 KB)

Policy 3.9 Freedom of Information and Protection of Privacy – Designation of Fees

VIEW (PDF 622 KB)

4. Local Trust Committees, Advisory Commissions and Advisory Groups

General

Policy 4.1.1 Local Trust Committee Chair Guidelines

VIEW (PDF 570 KB)

Policy 4.1.2 Local Trust Committee Meeting Guidelines

VIEW (PDF 621 KB)

Policy 4.1.3 Model Local Trust Committee Meetings Procedures Bylaw

VIEW (PDF 731 KB)

Policy 4.1.4 Model Local Trust Committee Development Procedures Bylaw

VIEW (PDF 565 KB)

Policy 4.1.5 Local Trust Committee Section 26 Resolutions Without Meeting

VIEW (PDF 563 KB)

Policy 4.1.6 Local Trust Committee Guidelines for Authorizing Decisions

VIEW (PDF 698 KB)

Policy 4.1.9 Inter-Local Trust Committee Community Planning Bylaw Referral

VIEW (PDF 243 KB)

Policy 4.1.10 Use of Islands Trust Flag

VIEW (PDF 432 KB)

Policy 4.1.11 Local Trust Committee Referendum Guidelines

VIEW (PDF 543 KB)

Policy 4.1.12 Associated Islands Project Prioritization Criteria

VIEW (PDF 350 KB)

Policy 4.1.13 Guidelines for Executive Committee Sponsored or Local Trust Committee Initiated Development Applications

VIEW (PDF 670 KB)

Policy 4.1.14 Model Development Permit Guidelines for Eagle, Raptor and Heron Habitat Protection

VIEW (PDF 711 KB)

Advisory Planning Commissions

Policy 4.2.1 Advisory Planning Commission Terms of Reference

VIEW (PDF 552 KB)

Policy 4.2.2 Advisory Planning Commission Operating Guidelines

VIEW (PDF 568 KB)

Advisory Groups

Policy 4.3.1 Local/Island Advisory Transportation Committees

VIEW (PDF 458 KB)

5. Land Use Planning, Bylaws and Mapping

Community Planning

Policy 5.3.1 Holding Covenants and Rights of Way

VIEW (PDF 550 KB)

Policy 5.3.2 Transfer of Density

VIEW (PDF 559 KB)

Policy 5.3.3 Acquisition of Community Park Land under Section 510 of the Local Government Act

VIEW (PDF 683 KB)

Policy 5.3.iv School Sites Acquisition Statutes Amendment Act Procedure

VIEW (PDF 27 KB)

Policy 5.3.5 LTCs in Holding Conservation Covenants

VIEW (PDF 716 KB)

Land Use Regulation

Policy 5.4.1 Land Use Regulation Guidelines

VIEW (PDF 635 KB)

Policy 5.4.2 Procedural Fairness in Rezonings

VIEW (PDF 717 KB)

Policy 5.4.3 Amenity Bonus Tools

VIEW (PDF 553 KB)

Policy 5.4.4 Heritage Designation Bylaws

VIEW (PDF 431 KB)

Bylaw Investigation

Policy 5.5.1 Bylaw Compliance and Enforcement

VIEW (PDF 595 KB)

Applications

Policy 5.6.1 Application Processing Services

VIEW (PDF 798 KB)

Bylaw Amendments

Policy 5.7.1 Local Trust Committee Bylaws Checklist

VIEW (PDF 695 KB)

Mapping

Policy 5.8.1 Digital Information Distribution

VIEW (PDF 544 KB)

Best Management Practices

Policy 5.9.1 Best Management Practices for Delivery of Local Planning Services to Local Trust Committees

VIEW (PDF 572 KB)

Policy 5.9.2 Planning, Regulation and Advocacy Initiatives: Outer Boundary of the Islands Trust Area

VIEW (PDF 1276 KB)

6. Operations, the Budget Process, Elections and Communications

General

Policy 6.1.1 First Nations Engagement Principles

VIEW (PDF 578 KB)

Organizational Planning

Policy 6.2.1 Priority Setting/Review Guidelines

VIEW (PDF 494 KB)

Budget Process

Policy 6.3.1 Budget Process

VIEW (PDF 605 KB)

Policy 6.3.2 Special Property Tax Requisition

VIEW (PDF 139 KB)

Financial Management

Policy 6.5.1 Reserves and Surplus

VIEW (PDF 551 KB)

Policy 6.5.2 Budget Control & Adjustment Authority

VIEW (PDF 523 KB)

Policy 6.5.3 Procurement

VIEW (PDF 568 KB)

Policy 6.5.4 Grants and Donations Administration

VIEW (PDF 592 KB)

Elections

Policy 6.6.1 By-Election Funding

VIEW (PDF 465 KB)

Work Programming

Policy 6.7.1 Work Program, Follow-up Action List and Priorities Matrix

VIEW (PDF 381 KB)

Legal Services

Policy 6.9.2 Legal Services Access and Management

VIEW (PDF 629 KB)

Communications

Policy 6.10.1 Annual Report

VIEW (PDF 476 KB)

Policy 6.10.2 Communications

VIEW (PDF 502 KB)

Policy 6.10.3 Advocacy

VIEW (PDF 568 KB)

Policy 6.10.4 Islands Trust/Islands Trust Conservancy Board Communications

VIEW (PDF 458 KB)

Roles and Responsibilities

Policy 6.11.1 Trustee/Staff Responsibility Guidelines

VIEW (PDF 496 KB)

Training and Development

Policy 6.12.1 Trustee Training/Conference Attendance

VIEW (PDF 678 KB)

Policy 6.12.2 UBCM/AVICC Membership & Resolutions

VIEW (PDF 500 KB)

Policy 6.12.3 Voluntary Staff Travel to Islands

VIEW (PDF 362 KB)

Islands Trust Minutes Guidelines

Policy 6.13 Islands Trust Minutes Guidelines

VIEW (PDF 1493 KB)

7. Administrative Activities Such as Finance and Freedom of Information

General

Policy 7.1.1 Administrative Fairness Principles

VIEW (PDF 518 KB)

Policy 7.1.2 Handling of Administrative Fairness Complaints

VIEW (PDF 617 KB)

Policy 7.1.3 Use of Local Trustee Letterhead

VIEW (PDF 493 KB)

Policy 7.1.4 Use of Islands Trust Letterhead

VIEW (PDF 471 KB)

Policy 7.1.5 Ombudsperson Referrals

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Policy 7.1.6 Corporate Logo

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Policy 7.1.7 Receipt of Confidential Information from External Government Organizations and Agencies

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Financial

Policy 7.2.1 Trustee Remuneration

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Policy 7.2.2 Administrative Service Charges

VIEW (PDF 367 KB)

Policy 7.2.3 Trustee Travel

VIEW (PDF 638 KB)

Policy 7.2.4 Application Fee Refunds

VIEW (PDF 364 KB)

Policy 7.2.5 Incorporation Study Cost Allocations

VIEW (PDF 602 KB)

Policy 7.2.6 Municipal Tax Requsition Calculation

VIEW (PDF 681 KB)

Office Operations

Policy 7.4.1 Incoming Local Trust Committee Correspondence: General

VIEW (PDF 578 KB)

Policy 7.4.2 Chair and Executive Committee Correspondence

VIEW (PDF 595 KB)

Policy 7.4.4 On-Island Trustee Offices

VIEW (PDF 375 KB)

Policy 7.4.5 Carbon Neutral Operations

VIEW (PDF 514 KB)

Computer Systems

Policy 7.5.1 Trustee Equipment Allocation

VIEW (PDF 378 KB)

Freedom of Information and Protection of Privacy

Policy 7.6.1 Freedom of Information and Protection of Privacy

VIEW (PDF 491 KB)

Policy 7.6.2 Freedom of Information and Protection of Privacy Procedure

VIEW (PDF 504 KB)

8. Human Resources

Policy 8.1.1 Staff Organizational Chart

VIEW (PDF 65 KB)

Policy 8.2.1 Staff Training/Conference Attendance

VIEW (PDF 390 KB)

Policy 8.4.1 Chief Administrative Officer Contingency Succession Plan

VIEW (PDF 707 KB)