Policies

1. Islands Trust Policy Statement

The following three policies and procedures from Trust Council’s policy manual spell out how Trust Council reviews, amends and implements the Islands Trust Policy Statement:

2. Trust Council and its Committees

General

Policy 2.1.1 Statutory Rules of Conduct

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Policy 2.1.2 Standards of Conduct

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Policy 2.1.3 Governance Principles

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Policy 2.1.4 Coordination Agreements Process

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Policy 2.1.5 Islands Trust Legislative Structure

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Policy 2.1.7 Trust-Wide Administrative Procedures

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Policy 2.1.8 Development Approvals Bylaws

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Policy 2.1.9 Meeting Procedures Guidelines

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Policy 2.1.10 Administration of Natural Area Protection Tax Exemption Program

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Policy 2.1.11 Administration of the Community Stewardship Awards Program

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Policy 2.1.12 Administration of the Crown Land Acquisition Initiative

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Policy 2.1.13 Acquisition and Disposal of Land Held by Trust Council

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Policy 2.1.14 History, Heritage and Conservation Grants-in-aid

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Policy 2.1.15 Secretariat Services

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Trust Council Meetings

Policy 2.2.1 Requests for Decisions

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Policy 2.2.2 Council Meeting Preparation

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Policy 2.2.3 Trust Council Resolutions Without Meeting

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Policy 2.2.4 Trust Council Meeting Procedures Bylaw No. 101

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Council Committees

Policy 2.3.1 Council Committee System

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Policy 2.3.2 Regional Planning Committee Terms of Reference

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Policy 2.3.3 Financial Planning Committee Terms of Reference

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Policy 2.3.4 Trust Programs Committee Terms of Reference

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Executive Committee

Policy 2.4.1 Executive Committee Terms of Reference

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Policy 2.4.2 Executive Committee & Islands Trust Conservancy Board Resolutions Without Meetings

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Policy 2.4.3 Executive Committee Election

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Policy 2.4.4 Executive Committee Legislative Role

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Policy 2.4.6 Executive Committee Meeting Preparation

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3. Islands Trust Conservancy Board

Policies 2.4.2, 6.10.4 and 3.1 are mutually held by Trust Council and the Islands Trust Conservancy Board.

Bylaws

Bylaw No. 2 – A Bylaw to Regulate the Meetings of the Islands Trust Conservancy Board and Committees of the Islands Trust Conservancy Board

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Organizational

Policy 1.8 Donor Recognition Policy – Repealed March 31, 2015

Policy 1.1 Islands Trust Conservancy Board Member Appointments, Reappointments and Elections

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Policy 1.2 Board and Committee Elections

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Policy 1.3 Islands Trust Conservancy Board Roles and Responsibilities

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Policy 1.4 Board Standards of Conduct

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Policy 1.5 Board Member Attendance and Participation and Member Removal

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Policy 1.6 Annual Budget Submissions

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Policy 1.7 Fundraising and Donations

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Policy 1.9 Funds for Partnership Acquisition Projects

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Policy 2.4.2 Executive Committee & Islands Trust Conservancy Board Resolutions Without Meetings

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Land Transactions and Property Management

Policy 2.1 Board Approval of Projects and Transactions

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Policy 2.2 Assessing Conservation Proposals

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Policy 2.3 Acquisition and Management of Land

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Policy 2.4 Conservation Covenants

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Policy 2.5 Natural Area Protection Tax Exemption Covenants

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Policy 2.6 Heritage Forest Land Acquisition and Protection

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Policy 2.8 Covenant Enforcement

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Policy 2.9 Management Plan Costs

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Communications, Cooperation and Liaison

Policy 3.1 Islands Trust Conservancy and Local Planning Services Coordination

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Policy 3.2 Communicating Information Regarding Covenant and Acquisition Projects

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Policy 3.3 Relationships with External Groups

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Policy 3.4 Islands Trust Conservancy Board Role in Partnership Acquisition Projects

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Policy 3.5 Policy on Consulting Trust Council, Local Trust Committees, Island Municipalities, and Local Trustees on Trust Conservancy Board Matter

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Policy 3.7 Freedom of Information and Protection of Privacy – Routinely Released Information

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Policy 3.8 Freedom of Information and Protection of Privacy

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Policy 3.9 Freedom of Information and Protection of Privacy – Designation of Fees

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4. Local Trust Committees, Advisory Commissions and Advisory Groups

General

Policy 4.1.1 Local Trust Committee Chair Guidelines

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Policy 4.1.2 Local Trust Committee Meeting Guidelines

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Policy 4.1.3 Model Local Trust Committee Meetings Procedures Bylaw

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Policy 4.1.4 Model Local Trust Committee Development Procedures Bylaw

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Policy 4.1.5 Local Trust Committee Section 26 Resolutions Without Meeting

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Policy 4.1.6 Local Trust Committee Guidelines for Authorizing Decisions

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Policy 4.1.9 Inter-Local Trust Committee Community Planning Bylaw Referral

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Policy 4.1.10 Use of Islands Trust Flag

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Policy 4.1.11 Local Trust Committee Referendum Guidelines

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Policy 4.1.12 Associated Islands Project Prioritization Criteria

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Policy 4.1.13 Guidelines for Executive Committee Sponsored or Local Trust Committee Initiated Development Applications

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Policy 4.1.14 Model Development Permit Guidelines for Eagle, Raptor and Heron Habitat Protection

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Advisory Planning Commissions

Policy 4.2.1 Advisory Planning Commission Terms of Reference

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Policy 4.2.2 Advisory Planning Commission Operating Guidelines

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Advisory Groups

Policy 4.3.1 Local/Island Advisory Transportation Committees

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5. Land Use Planning, Bylaws and Mapping

Community Planning

Policy 5.3.1 Holding Covenants and Rights of Way

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Policy 5.3.2 Transfer of Density

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Policy 5.3.3 Acquisition of Community Park Land under Section 510 of the Local Government Act

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Policy 5.3.iv School Sites Acquisition Statutes Amendment Act Procedure

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Policy 5.3.5 LTCs in Holding Conservation Covenants

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Land Use Regulation

Policy 5.4.1 Land Use Regulation Guidelines

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Policy 5.4.2 Procedural Fairness in Rezonings

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Policy 5.4.3 Amenity Bonus Tools

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Policy 5.4.4 Heritage Designation Bylaws

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Bylaw Investigation

Policy 5.5.1 Bylaw Compliance and Enforcement

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Applications

Policy 5.6.1 Application Processing Services

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Bylaw Amendments

Policy 5.7.1 Local Trust Committee Bylaws Checklist

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Mapping

Policy 5.8.1 Digital Information Distribution

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Best Management Practices

Policy 5.9.1 Best Management Practices for Delivery of Local Planning Services to Local Trust Committees

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Policy 5.9.2 Planning, Regulation and Advocacy Initiatives: Outer Boundary of the Islands Trust Area

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6. Operations, the Budget Process, Elections and Communications

General

Policy 6.1.1 First Nations Engagement Principles

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Organizational Planning

Policy 6.2.1 Priority Setting/Review Guidelines

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Budget Process

Policy 6.3.2 Special Property Tax Requisition

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Financial Management

Policy 6.5.1 Reserves and Surplus

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Policy 6.5.2 Budget Control & Adjustment Authority

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Policy 6.5.4 Grants and Donations Administration

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Elections

Policy 6.6.1 By-Election Funding

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Work Programming

Policy 6.7.1 Work Program, Follow-up Action List and Priorities Matrix

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Legal Services

Policy 6.9.2 Legal Services Access and Management

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Communications

Policy 6.10.4 Islands Trust/Islands Trust Conservancy Board Communications

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Roles and Responsibilities

Policy 6.11.1 Trustee/Staff Responsibility Guidelines

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Training and Development

Policy 6.12.1 Trustee Training/Conference Attendance

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Policy 6.12.2 UBCM/AVICC Membership & Resolutions

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Policy 6.12.3 Voluntary Staff Travel to Islands

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Islands Trust Minutes Guidelines

Policy 6.13 Islands Trust Minutes Guidelines

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7. Administrative Activities Such as Finance and Freedom of Information

General

Policy 7.1.1 Administrative Fairness Principles

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Policy 7.1.2 Handling of Administrative Fairness Complaints

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Policy 7.1.3 Use of Local Trustee Letterhead

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Policy 7.1.4 Use of Islands Trust Letterhead

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Policy 7.1.5 Ombudsperson Referrals

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Policy 7.1.7 Receipt of Confidential Information from External Government Organizations and Agencies

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Financial

Policy 7.2.1 Trustee Remuneration

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Policy 7.2.2 Administrative Service Charges

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Policy 7.2.4 Application Fee Refunds

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Policy 7.2.5 Incorporation Study Cost Allocations

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Policy 7.2.6 Municipal Tax Requsition Calculation

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Office Operations

Policy 7.4.1 Incoming Local Trust Committee Correspondence: General

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Policy 7.4.2 Chair and Executive Committee Correspondence

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Policy 7.4.4 On-Island Trustee Offices

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Policy 7.4.5 Carbon Neutral Operations

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Computer Systems

Policy 7.5.1 Trustee Equipment Allocation

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Freedom of Information and Protection of Privacy

Policy 7.6.1 Freedom of Information and Protection of Privacy

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Policy 7.6.2 Freedom of Information and Protection of Privacy Procedure

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8. Human Resources

Policy 8.1.1 Staff Organizational Chart

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Policy 8.2.1 Staff Training/Conference Attendance

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Policy 8.4.1 Chief Administrative Officer Contingency Succession Plan

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