Policies

1. Islands Trust Policy Statement

The following two policies and procedures spell out how Trust Council reviews, amends and implements the Islands Trust Policy Statement:

Policy 1.2.1 Policy Statement Amendment

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Policy 1.3.1 Policy Statement Implementation

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2. Trust Council and its Committees

General

Policy 2.1.1 Statutory Rules of Conduct

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Policy 2.1.2 Standards of Conduct

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Policy 2.1.3 Governance Principles

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Policy 2.1.4 Coordination Agreements Process

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Policy 2.1.6 Legal Advice

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Policy 2.1.7 Trust-Wide Administrative Procedures

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Policy 2.1.9 Meeting Procedures Guidelines

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Policy 2.1.10 Administration of Natural Area Protection Tax Exemption Program

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Policy 2.1.11 Administration of the Community Stewardship Awards Program

VIEW (PDF 693 KB)

Policy 2.1.12 Administration of the Crown Land Acquisition Initiative

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Policy 2.1.13 Acquisition and Disposal of Land Held by Trust Council

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Policy 2.1.14 History and Heritage Conservation Grants-in-aid

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Policy 2.1.15 Secretariat Services

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Policy 2.1.16 Guidelines for EC sponsored or ITC Initiated NAPTEP Applications

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Trust Council Meetings

Policy 2.2.1 Requests for Decisions

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Policy 2.2.2 Council Meeting Preparation

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Policy 2.2.3 Trust Council Resolutions Without Meeting

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Council Committees

Policy 2.3.1 Council Committee System

VIEW (PDF 265 KB)

Executive Committee

Policy 2.4.1 Executive Committee Terms of Reference

VIEW (PDF 700 KB)

Policy 2.4.2 Executive Committee & Islands Trust Conservancy Board Resolutions Without Meetings

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Policy 2.4.3 Executive Committee Election

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Policy 2.4.4 Executive Committee Legislative Role

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Policy 2.4.6 Executive Committee Meeting Preparation

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3. Islands Trust Conservancy

Policies 2.4.2, 3.1 and 6.10.4 are mutually held by Trust Council and the Islands Trust Conservancy Board.

Bylaws

Islands Trust Conservancy Meeting Bylaw No. 2

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Organizational

Policy 1.1 Islands Trust Conservancy Board Member Appointments, Reappointments and Elections

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Policy 1.2 Board and Committee Elections

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Policy 1.3 Islands Trust Conservancy Board Roles and Responsibilities

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Policy 1.4 Board Standards of Conduct

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Policy 1.5 Board Member Attendance and Participation and Member Removal

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Policy 1.6 Annual Budget Submissions

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Policy 1.7 Fundraising and Donations

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Policy 1.9 Funds for Partnership Acquisition Projects

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Policy 2.4.2 Executive Committee & Islands Trust Conservancy Board Resolutions Without Meetings

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Land Transactions and Property Management

Policy 2.1 Board Approval of Projects and Transactions

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Policy 2.2 Assessing Conservation Proposals

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Policy 2.3 Acquisition and Management of Land

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Policy 2.4 Conservation Covenants

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Policy 2.5 Natural Area Protection Tax Exemption Covenants

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Policy 2.6 Heritage Forest Land Acquisition and Protection

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Policy 2.7 Disposition of Land

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Policy 2.8 Covenant Enforcement

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Policy 2.9 Management Plan Costs

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Communications, Cooperation and Liaison

Policy 3.1 Islands Trust Conservancy and Local Planning Services Coordination

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Policy 3.2 Communicating Information Regarding Covenant and Acquisition Projects

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Policy 3.3 Relationships with External Groups

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Policy 3.4 Islands Trust Conservancy Board Role in Partnership Acquisition Projects

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Policy 3.5 Policy on Consulting Trust Council, Local Trust Committees, Island Municipalities, and Local Trustees on Trust Conservancy Board Matter

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Policy 3.6 Research

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Policy 3.7 Freedom of Information and Protection of Privacy - Routinely Released Information

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Policy 3.8 Freedom of Information and Protection of Privacy

VIEW (PDF 557 KB)

Policy 3.9 Freedom of Information and Protection of Privacy - Designation of Fees

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4. Local Trust Committees, Advisory Commissions and Advisory Groups

General

Policy 4.1.1 Local Trust Committee Chair Guidelines

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Policy 4.1.2 Local Trust Committee Meeting Guidelines

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Policy 4.1.3 Model Local Trust Committee Meetings Procedures Bylaw

VIEW (PDF 731 KB)

Policy 4.1.4 Model Local Trust Committee Development Procedures Bylaw

VIEW (PDF 565 KB)

Policy 4.1.5 Local Trust Committee Section 26 Resolutions Without Meeting

VIEW (PDF 563 KB)

Policy 4.1.9 Inter-Local Trust Committee Community Planning Bylaw Referral

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Policy 4.1.11 Local Trust Committee Referendum Guidelines

VIEW (PDF 543 KB)

Policy 4.1.13 Guidelines for Executive Committee Sponsored or Local Trust Committee Initiated Development Applications

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Policy 4.1.14 Model Development Permit Guidelines for Eagle, Raptor and Heron Habitat Protection

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Policy 4.1.15 Delegation of Land Use Permits

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Advisory Planning Commissions

Policy 4.2.1 Advisory Planning Commission Terms of Reference

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Policy 4.2.2 Advisory Planning Commission Operating Guidelines

VIEW (PDF 568 KB)

5. Land Use Planning, Bylaws and Mapping

Community Planning

Policy 5.3.1 Holding Covenants and Rights of Way

VIEW (PDF 550 KB)

Policy 5.3.2 Transfer of Density

VIEW (PDF 559 KB)

Policy 5.3.3 Acquisition of Community Park Land under Section 510 of the Local Government Act

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Policy 5.3.5 LTCs in Holding Conservation Covenants

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Land Use Regulation

Policy 5.4.1 Land Use Regulation Guidelines

VIEW (PDF 635 KB)

Policy 5.4.2 Procedural Fairness in Rezonings

VIEW (PDF 717 KB)

Policy 5.4.3 Amenity Bonus Tools

VIEW (PDF 553 KB)

Policy 5.4.4 Heritage Designation Bylaws

VIEW (PDF 431 KB)

Bylaw Investigation

Policy 5.5.1 Bylaw Compliance and Enforcement

VIEW (PDF 527 KB)

Applications

Policy 5.6.1 Application Processing Services

VIEW (PDF 721 KB)

Bylaw Amendments

Policy 5.7.1 Policy Statement Directives Checklist

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Mapping

Policy 5.8.1 Digital Information Distribution

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Best Management Practices

Policy 5.9.1 Best Management Practices for Delivery of Local Planning Services to Local Trust Committees

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Policy 5.9.2 Planning, Regulation and Advocacy Initiatives: Outer Boundary of the Islands Trust Area

VIEW (PDF 1 MB)

6. Operations, the Budget Process, Elections and Communications

General

Policy 6.1.1 First Nations Engagement Principles

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Organizational Planning

Policy 6.2.1 Priority Setting/Review Guidelines

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Budget Process

Policy 6.3.1 Budget Process

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Policy 6.3.2 Special Property Tax Requisition

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Financial Management

Policy 6.5.1 Reserves and Surplus

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Policy 6.5.2 Budget Control & Adjustment Authority

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Policy 6.5.3 Procurement

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Policy 6.5.4 Grants and Donations Administration

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Elections

Policy 6.6.1 By-Election Funding

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Work Programming

Policy 6.7.1 Work Program, Follow-up Action List and Priorities Matrix

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Legal Services

Policy 6.9.2 Legal Services Access and Management

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Communications

Policy 6.10.1 Annual Report

VIEW (PDF 476 KB)

Policy 6.10.2 Communications

VIEW (PDF 502 KB)

Policy 6.10.3 Advocacy

VIEW (PDF 568 KB)

Policy 6.10.4 Islands Trust/Islands Trust Conservancy Board Communications

VIEW (PDF 458 KB)

Training and Development

Policy 6.12.1 Trustee Training/Conference Attendance

VIEW (PDF 686 KB)

Policy 6.12.2 UBCM/AVICC Membership & Resolutions

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Policy 6.12.3 Voluntary Staff Travel to Islands

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Islands Trust Minutes Guidelines

Policy 6.13 Islands Trust Minutes Guidelines

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7. Administrative Activities Such as Finance and Freedom of Information

General

Policy 7.1.1 Administrative Fairness Principles

VIEW (PDF 518 KB)

Policy 7.1.2 Handling of Administrative Fairness Complaints

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Policy 7.1.3 Use of Local Trustee Letterhead

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Policy 7.1.6 Corporate Logo

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Policy 7.1.7 Receipt of Confidential Information from External Government Organizations and Agencies

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Financial

Policy 7.2.1 Trustee Remuneration

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Policy 7.2.2 Administrative Service Charges

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Policy 7.2.3 Trustee Travel

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Policy 7.2.4 Application Fee Refunds

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Policy 7.2.5 Incorporation Study Cost Allocations

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Policy 7.2.6 Municipal Tax Requsition Calculation

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Office Operations

Policy 7.4.1 Incoming Local Trust Committee Correspondence: General

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Policy 7.4.2 Chair and Executive Committee Correspondence

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Policy 7.4.4 On-Island Trustee Offices

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Policy 7.4.5 Carbon Neutral Operations

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Computer Systems

Policy 7.5.1 Trustee Equipment Allocation

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Freedom of Information and Protection of Privacy

Policy 7.6.1 Freedom of Information and Protection of Privacy

VIEW (PDF 486 KB)

Policy 7.6.2 Freedom of Information and Protection of Privacy Procedure

VIEW (PDF 502 KB)

8. Human Resources

Policy 8.2.1 Staff Training/Conference Attendance

VIEW (PDF 390 KB)

Policy 8.4.1 Chief Administrative Officer Contingency Succession Plan

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